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Your Export Plan :Transportation and Documentation continued Part 5

Published on 2/28/2017
For additional information  Click Here

Image result for new marketing plan export



Your Export Plan Section 5 Part 5 

Transportation and Documentation



Export Packing List,Certificate of Origin, Insurance and Inspection Tickets


Doing a quick check on myself, I realized that I left out the “export packing list” on my last post. It should have followed the Shippers Export Declaration. So we will start with that item then move onto the certificate of origin.

Export Packing List

 An export packing list is much more detailed and informative than a standard domestic packing list. It includes:

  • Itemization of the contents of each individual package
  • The type of package, such as a box, crate, drum or carton
  • The individual net, legal, tare and gross weights and measurements for each package (in both U.S. and metric systems)
  • The shipper’s and buyer’s references

The list is used by the shipper or forwarding agent to determine the total shipment weight and volume, and whether the correct cargo is being shipped. In addition, U.S. and foreign customs officials may use the list to check the cargo


Image result for certificate of origin for exporting



Certificate of Origin

FACT Certificates of origin (“C of O”s) are particularly important when exporters/importers wish to take advantage of preferential duty rates offered through U.S. free trade agreements.

A certificate of origin is a document that declares the country where a good in a particular international shipment originated—i.e., where a manufacturing process last substantially transformed the good. Even though the commercial invoice usually includes a statement of origin, some countries require that a separate certificate of origin be completed. Customs offices will use this document to determine which duty rate to assess on the products being imported.

Often, “C of O”s are required by importers to avoid paying import tariffs—and in fact, they have become especially common due to a number of free trade agreements (FTAs) that the United States has negotiated with other countries.

  • For example: a NAFTA (North American Free Trade Agreement) certificate of origin should be used for products exported to Canada or Mexico only if they meet the NAFTA rules of origin for production. Being in compliance with the agreement ensures that the products you are exporting are exempted from all, or most, import duties. Learn more about NAFTA.
  • For a list of regional and bilateral FTAs, go online to the Office of the U.S. Trade Representative. The United States currently has FTAs with 17 countries. offers answers to Frequently Asked Questions about free trade agreements.

Learn about who issues Certificates of Origin.

Image result for insurance ticket for exporting


Insurance Certificate

An insurance certificate is used to assure the consignee that insurance will cover the loss of, or damage to, the cargo during transit. Typically, marine insurance coverage equal to 110% of the commercial invoice amount must be obtained for export shipments.

If you plan to export infrequently, you may be able to buy insurance through your freight forwarder.

Inspection Certificate

Inspection certificates often are required by foreign customs or businesses for certain regulated products. These are typically related to agriculture, health or the environment. Inspection certificates also may be required to ensure that vessels or crates are free of contaminants before entering certain ports, or that the products met the specifications outlined in a contract or purchase order.

  • Depending on the product, certificates may be issued by various government agencies—such as the U.S. Department of Agriculture, the Food and Drug Administration, or the Environmental Protection Agency—or by third-party inspection companies.

Documentation must be precise. Even slight discrepancies or omissions may prevent merchandise from being exported, resulting in nonpayment or even resulting in the seizure of your goods by U.S. or foreign government customs.

  • It is important to note that collection documents are subject to precise time limits and may not be honored by a bank if the time has expired.Collection documents are the documents that are stipulated by the buyer and are required to receive payment based on documentary collection. They may include the certificate of origin, proof of insurance, or certificate of inspection, but they must include an invoice and the bill of lading.
  • A documentary collection differs from a typical “cash on delivery” transaction in two ways. The bank handles the transaction (instead of an individual, shipper, or postal service/COD); and cash is paid for delivery of a title document (e.g., bill of lading) instead of the actual goods. This title document is then used to claim the goods from the shipper

On the next post we will take a look at Documents Used during Inland Movement of Goods, Packaging, Temporary Export Licenses and ATA Carnets


Thanks for stopping by!


You can download the full pdf.file here



Transportation and Documentation continued Part 6

Transportation and Documentation continued Section 5 Part 4

Creating Your Export Plan Section 5 Part 3

Your Export Plan :Transportation and Documentation Section 5 Part 2

Your Export Plan Section 5 Part 1

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