posted on: 3/22/2012 6:14:02 PM EST
Problems Sharing Documents? Try Using 'Dropbox'.
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In recent weeks I have found that I have needed to share word or excel documents, PowerPoint presentations, images etc with other members of my team. However, as some of these files have been quite big I have had great problems attaching these to emails and they have certainly been too large to load onto a USB.

I also work part time so I find that I am doing work at home but then need to access this work at a computer at the University where I work. As I have so many books to carry I would rather not carry my laptop or an external hard drive around with me.

It got me thinking that there must be an easier alternative so I started asking people if they knew of a solution. A number of people said that they were using something called Dropbox.
I had not heard of it until know but a quick search on the web brought me to this great FREE download that has made my problems of document sharing a thing of the past.

What is Dropbox?
Dropbox is a Web-based file hosting service operated by Dropbox Inc. that uses cloud storage to enable users to store and share files and folders with others across the Internet using file synchronization. There are both free and paid services, each with varying options.

How can I get Dropbox?
Simply go to Dropbox and download the free software to your computer and in a couple of minutes it’s ready to use.

How do I use Dropbox?
When you have a file you want to share or you know you will need to access at a different location, you simply save or ‘drop’ your file into your Dropbox folder. When you get to the second location you log into your Dropbox account and you will see your files waiting for you. You can then carry on using these documents as if you had created them on this second computer.

Alternatively if you wish to share your documents with someone else you can ‘drop’ the file into their box and they can access it right away.
There is no geographical limit or restrictions to sharing files so you give access to your documents to someone on the other side of the world in an instant.

Summary of Dropbox Features (as taken from the Dropbox Inc. website)
• Any file you save to Dropbox also instantly saves to your computers, phones, and the Dropbox website.
• 2GB of Dropbox for free, with subscriptions up to 100GB available.
• Your files are always available from the secure Dropbox website.
• Dropbox works with Windows, Mac, Linux, iPad, iPhone, Android and BlackBerry.
• Works even when offline. You always have your files, whether or not you have a connection.
• Dropbox transfers just the parts of a file that change (not the whole thing).
• Manually set bandwidth limits -- Dropbox won't hog your connection.
• Shared folders allow people to work together on the same projects and documents.
• Invite friends, family or teammates to a folder. It'll be as if you saved the folder to their computers.
• See other people's changes instantly.
• Create photo galleries viewable by anyone you choose.
• Send a link to any file in your Dropbox using your Public folder.
• Apps for iPhone, iPad, Android, and BlackBerry keep your Dropbox at hand, even on the go.
• Bring your files with you when you're on the go.
• Edit files in your Dropbox from your phone.
• Easily upload your photos and videos to Dropbox.
• Share freely with family and friends.
• Dropbox protects your files without you needing to think about it.
• Dropbox keeps a one-month history of your work.
• Any changes can be undone, and files can be undeleted.
• Secure Sockets Layer (SSL) and AES-256 bit encryption.

I have found this a hugely beneficial tool to use. It saves me time, takes away the need to carry my laptop everywhere, and saves me getting frustrated and wanting to ‘scream’ at my laptop when I my file is too big to email.

I highly recommend getting Dropbox for your business.

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Coach Kim   1419 day(s) ago
Like Dropbox - great concept - facilitates cooperation. Good overview - thanks for the share!
Larry `thePCGuy`   1419 day(s) ago
Sounds like a cool and interesting service! Will keep it in mind as it could come in handy!

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