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Jonathan Jenkins
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Jonathan Jenkins   My Press Releases

Process Your Emails In 20 Minutes

Published on 3/20/2017
For additional information  Click Here

Here’s how to process your email in 20 minutes:

  1. Set a timer for 20 minutes. Set your container, and work within it.      
  2. Process email top down, and completely deal with each email. One email at a time. Deal with it completely (see next two items) before you allow yourself to move on to the next. Don’t put it off, don’t say, “I’ll deal with that later.”                                                      
  3. Take one of three actions. You only have three choices: a) delete (or archive), b) reply right now (and/or take care of the task it requires right now) if it will take 2 minutes or less, c) put it on your to-do list or calendar if it will take longer (see next item) and file in a “to-do” email folder. Basically, do what it takes to get the email out of your inbox. And again, unsubscribe whenever you can.                       
  4. Put longer tasks on your to-do list. If it will take longer than 2 minutes, put the item on your to-do list. Or if it’s a link that you need to read, put it on a read-later list. Sometimes I’ll reply to the person to let them know I’ll try to work on it today (or by a certain date), and then put it on my to-do list or calendar.                                           
  5. Be mindful as you work. It’s easy to get into the “do this as quickly as I can” mode. But there’s also a mindfulness you can bring to the activity. As you send this email, are you being helpful, kind, clear, truthful, compassionate? How is your body feeling? Are you sitting upright? Can you smile and appreciate this beautiful moment?    

When the timer goes off, find gratitude that you had that time to communicate and take care of important tasks. Let go of the rest (for now), close your email, and resist the urge to check it again later. Refocus yourself on something important.

Breathe, and meet the rest of your day with joy.

 

[excerpt from https://zenhabits.net/email/]

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