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6/7/2012 6:42:10 PM EST
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Planning the Perfect Class Reunion
It happens this weekend! Although some of the classmates went to Las Vegas earlier this spring; our celebration starts Friday evening! This is a great time to catch up with friends we only see once every five years. Gees, where do the years go? It really seems like it was only a few years ago that we graduated and it has been 45 years! Dah; I am not getting older.
How do we form a reunion committee?
Every reunion begins with the formation of a reunion committee. Start by forming a core local team of dedicated and enthusiastic individuals who are willing to go the extra mile to ensure a successful reunion. Appoint a reunion chair who will arrange and drive meeting agendas. Appoint a treasurer to oversee finances. Beyond these two key individuals, solicit classmate volunteers who can actively participate and be assigned to work on various reunion tasks. Don't underestimate the work involved. Share the work amongst as many who are willing to offer their help. There are many details and arrangements that have to be taken care of. Successful reunions are the result of successful committees. Committees that are active and well organized will be positioned for success. Organizing a successful reunion can be a truly enriching and rewarding experience where old friendships are reestablished and new friendships formed.
When do we start?
Some reunion committees begin forming and start planning up to two years in advance of their reunion. We actually nominate our committee during the reunion so they can start the communication as soon as the reunion concludes. Some classes may prefer to wait until a later date but it assist our class in being organized. The amount of lead time you need really depends on how elaborate of an event you are planning but generally speaking the more time you give yourselves the better! Whether you are planning a simple family picnic or a formal event you will minimally want to start planning at least 12 to 16 months in advance. Don't expect to pull off a successful reunion if you start planning just 6 months before the event as many of your classmates will need significant lead time in order to participate especially those living far away. Another consideration is that prime locations and other services you need for your reunion may require 1-2 year advance booking.
How often should we meet?
Our reunion committee, with input from classmates,decided we would meet once a month either in person or via conference call. You may even consider augmenting some of your meetings by using an online chat room or message boards. This can be a convenient inexpensive way of discussing some of the finer details of the reunion and may make it easy for non-local classmates to participate and contribute.
What work items does the reunion committee need to consider?
Consider dividing the work activities of your reunion committee into subcommittees or work groups.
Here is a listing of some of the tasks we needed to consider:
determine event venue and format
event program (speakers, tributes, etc)
event location / lodging selection
classmate contact listing
postal addresses, email addresses, phone numbers
search for missing classmates
web site development / maintenance
registration & name tags
reunion / memories booklet
prizes / awards
marketing & communications
newspaper and internet advertising
deceased classmates tribute
additional reunion activities
school tours, pre & post reunion events
class gift to your school
I am thrilled about our class reunion and can hardly wait until tomorrow night to start the fellowship and the party-time!
BUSINESS OWNER COMMENTS:
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|That is certainly a lot of work. I have no idea even how to contact anyone from back then but I really would like to see some of them again. It is coming up on 50 years for me.|